The answer is already in your invoices.
Your invoice archive should be easy to search, not locked away. Every page of every invoice in your finance system is read and indexed, so you can ask a question the way you would ask a colleague and get back the original PDFs in seconds.
Your finance system processes invoices. It does not let you search them.
Invoice processing software has come a long way. Invoices arrive, get coded, get approved, and get paid, often without anyone touching them. But the moment someone needs to find one, the work starts over.
Before an audit. After a supplier dispute. At month-end close. Every time, the process is the same for one question: dig through ERP screens, search email threads, export to a spreadsheet, filter manually. The best person on the team disappears for hours, sometimes days.
You paid 87,420 across 14 invoices last quarter, all coded to utilities, spread over three cost centres. Spend peaked in the winter months.
Total
87,420
Net, last quarter
Invoices
14
All utilities
Avg invoice
6,244
SD 1,180
Illustrative: your data, your suppliers, your currency.
Finance professionals describe the experience the same way:
Questions the way you'd ask a colleague.
Your question becomes a filter. The filter runs against your indexed archive. Results come back instantly.
"What did we spend on electricity last quarter."
"Show me every invoice from our biggest supplier over 50,000."
"Find the freight bill we received in March."
Three jobs, done once, for every invoice you own.
Reads every invoice
Every PDF is read in full. Every word on every page becomes searchable.
Joins the structured data
Supplier, amount, date, GL code, account codes, cost centre, currency. All structured and searchable in one place.
Retrieve in one click
Every result links directly to the source PDF. Anyone on the team can get to it. No system access required.
Illustrative: your data, your suppliers, your currency.
What You Can Do With Invoice Intelligence
- Search the full invoice archive by supplier, date, amount, expense category, cost centre, or currency
- Search inside the full text of every PDF to find invoices by content that only exists in the document body
- Retrieve the original source PDF in one click, not a generated summary
- Give finance, procurement, auditors, and operations direct self-service access
- Reduce ad hoc lookup requests routed through the finance team
- Respond to audit evidence requests in seconds, not hours
- Access from any browser. No specialist system login or training required
- Works alongside your existing finance system. No disruption, no migration
Invoice Intelligence Works With the AP Systems You Already Use
Invoice Intelligence can connect to a range of AP systems, including Medius, Microsoft Dynamics 365, and SAP. No migration. No workflow change. An additive layer on top of the systems you have already invested in.
Medius
Medius is a leading invoice processing platform widely used across Scandinavia, the UK, and Europe. Invoice Intelligence reads from the Medius invoice archive: both the structured transaction data and the stored PDFs. Teams already using Medius can start querying their invoice history without changing anything about how Medius operates.
Microsoft Dynamics 365
Dynamics 365 is the finance system of choice for many mid-sized and enterprise organisations. Invoice Intelligence can connect to the invoice modules, indexing historical invoice data and PDF attachments so they become searchable by the wider finance and business team.
SAP
SAP environments hold years of invoice history across complex, multi-entity structures. Invoice Intelligence indexes that archive and makes it accessible to users who need answers but do not have the system training or the permissions to navigate SAP directly.
Additional integrations are in development. Contact us if your system is not listed.
Invoice Intelligence can connect to your finance system using a read-only API integration. The connection is established once during setup. After that, Invoice Intelligence runs in the background, indexing new invoices as they are processed and keeping the search index current.
Your finance system continues to operate exactly as it does today. Invoice Intelligence does not alter your data, does not change your workflows, and does not require migration of any kind.
Hosted on your tenant. Controlled by your IT team.
Four deployment principles that matter for enterprise procurement.
Tenant-hosted deployment
Invoice Intelligence is deployed on your organisation's own Microsoft Azure tenant. Your invoice data does not leave your environment. There is no shared cloud instance, no data pooling, and no third-party access to your archive.
Microsoft SSO
Access is controlled via your existing Microsoft SSO setup. No separate credential management. Your IT team controls who can access Invoice Intelligence using the same identity infrastructure already in place across your organisation.
GDPR-ready
Invoice Intelligence has been designed with GDPR compliance in mind. Because the product is deployed on your own tenant and your data never leaves your environment, the data residency and processing questions that often complicate SaaS procurement are substantially simplified.
Read-only connection
The integration with your finance system is read-only. Invoice Intelligence cannot modify, delete, or write to your source system. The risk profile is equivalent to a reporting or analytics tool.
Common questions
Does Invoice Intelligence replace my existing finance system?
No. Invoice Intelligence is an additive layer that sits on top of your existing finance system. Medius keeps processing invoices. Dynamics 365 keeps your books. SAP keeps running. Invoice Intelligence makes the history of all of it searchable.
Does Invoice Intelligence write to or modify my finance system data?
No. The integration with your finance system is read-only. Invoice Intelligence cannot modify, delete, or write to your source system.
Does my data leave my environment?
No. Invoice Intelligence is deployed on your organisation's own Microsoft Azure tenant. Your invoice data does not leave your environment.
See it on your own invoices in fifteen minutes.
A 30-minute demo. A representative dataset. Live searches. The full retrieval experience, including opening source PDFs.
Book a Demo